Terms
DEFINITIONS. "Agreement" means all terms and conditions found on both sides of this form, any addenda or any additional materials we provide at the time of rental. "You" or "your" means the person identified as the renter on Page 1, any person signing this agreement, any authorized Driver and any person or organization to whom charges are billed by us on the renter's direction. All persons referred to as "you" or "your" are jointly and severally bound by this agreement. "We," "our" or "us" means the Rental Agent identified on Page 1. "Authorized Driver" means you, any additional driver approved by us and listed by us on this agreement, and any other driver authorized by the law of the state where the vehicle is rented provided that person has a valid driver's license and, unless the law of this state requires otherwise, is at least twenty-one (21) years of age. "Vehicle" means the automobile identified in this agreement and any substitute and all its tires, tools, accessories, keys, equipment, keys, and vehicle documents. "Physical damage" means all damage to, or loss of, the Vehicle caused by collision or upset; it does not include damage to, or loss of the Vehicle due to theft, vandalism, act of nature, riot or civil disturbance, hail, flood, or fire. "Loss of use" means the amount calculated by multiplying the number of days/weeks/months from the date of damages to the Vehicle until it is repaired times the corresponding periodic rental rate, unless otherwise provided by law.
RENTAL. This agreement is a contract for the rental of the Vehicle. WE MAKE NO WARRANTIES, EXPRESS, IMPLIED OR APPARENT REGARDING THE VEHICLE, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR THAT THE VEHICLE IS FIT FOR A PARTICULAR PURPOSE. We may repossess the Vehicle at your expense without notice to you, if the Vehicle is abandoned or used in violation of law or this agreement. You waive all recourse against us for any criminal reports or prosecutions that we take against you that arise out of your breach of this agreement.
LONG TERM RENTALS
LONG-TERM RENTAL & HIGH-MILEAGE USE TERMS
1. Definition of Long-Term Rental
A Long-Term Rental is defined as any rental period exceeding thirty (30) consecutive days, including consecutive or back-to-back rental extensions of the same vehicle by the Renter.
2. Normal Wear and Tear
Normal wear and tear is expected during the rental period and remains the responsibility of the Owner. Normal wear and tear includes minor cosmetic imperfections and mechanical wear consistent with ordinary vehicle use under normal driving conditions.
3. Excessive Wear, Damage, and Misuse
The Renter shall be financially responsible for any excessive wear, damage, or mechanical issues resulting from, but not limited to:
Abuse, neglect, or misuse of the vehicle
Failure to follow manufacturer maintenance guidelines
Unauthorized commercial use beyond permitted gig-work activity
Driving outside approved service areas
Continuing to operate the vehicle after warning indicators or mechanical issues are present
Excessive wear includes damage or deterioration beyond what is considered reasonable for the mileage accumulated during the rental period.
4. Mileage-Based Maintenance Responsibility
For Long-Term Rentals and/or rentals accumulating high mileage, the Renter agrees to be responsible for routine maintenance required due to mileage accumulation during the rental period, including but not limited to:
Oil and filter changes
Tire replacement or repair
Brake service
Fluid top-offs and replacements
Other mileage-based maintenance items as recommended by the vehicle manufacturer
Maintenance responsibility is determined by mileage thresholds, not by rental duration alone.
5. Maintenance Compliance
The Renter agrees to:
Monitor mileage and vehicle condition regularly
Notify the Owner when manufacturer-recommended maintenance intervals are reached
Obtain maintenance only through Owner-approved service providers, unless otherwise authorized in writing
Failure to comply with maintenance requirements may result in additional charges, termination of the rental, or forfeiture of deposits.
6. Inspections and Maintenance Check-Ins
For Long-Term Rentals, the Owner reserves the right to require periodic vehicle inspections or maintenance check-ins. Failure to comply with inspection requests may result in suspension or termination of the rental agreement.
7. Deposits and Charges
The Owner may apply any applicable security deposit or maintenance deposit toward:
Unpaid maintenance costs
Excessive wear or damage
Neglected required servicing
The Renter remains responsible for any costs exceeding the deposit amount.
8. No Waiver of Owner Rights
Acceptance of routine maintenance responsibility by the Renter does not waive the Owner’s right to recover damages for misuse, neglect, or violations of this agreement.
CONDITION AND RETURN OF VEHICLE. You must return the Vehicle to our rental office or other location we specify on the date and time specified in this agreement and in the same condition that you received it, except for ordinary wear. Service to the Vehicle or replacement of parts or accessories during the rental must have our prior approval. You will check and maintain all fluid levels including the brake fluid level in the master cylinder.
RESPONSIBILITY FOR DAMAGE OR LOSS; REPORTING TO POLICE. You are responsible for all damage to or loss of the Vehicle, loss of use of the Vehicle while it is being repaired, diminution of the Vehicle's value caused by damage to it or repair of it, missing equipment, and all administrative costs we incur due to damage to, or loss of, the Vehicle regardless of whether or not you are at fault, unless this responsibility is otherwise limited by law. You must report all accidents or incidents of theft and vandalism to the police as soon as you discover them. You must report all accidents involving the vehicle to us immediately.
COMPREHENSIVE RENTAL INSURANCE.
The Renter is required to maintain comprehensive automobile insurance coverage for the duration of the rental period. Such coverage must, at a minimum, include liability, collision, and comprehensive protection sufficient to cover loss, damage, theft, or destruction of the rented vehicle, as well as any third-party bodily injury or property damage arising from the use of the vehicle.
The Renter agrees that their insurance policy shall be primary, valid within the jurisdiction where the vehicle is operated, and in full force throughout the rental term. Proof of insurance may be requested at any time and must be provided prior to vehicle release or upon demand.
If the Renter’s insurance does not fully cover all losses, damages, claims, or expenses—including but not limited to repair costs, diminished value, loss of use, administrative fees, towing, and storage—the Renter agrees to be personally responsible for any uncovered amounts.
Failure to maintain adequate insurance coverage may result in denial of vehicle release, termination of the rental agreement, or additional charges, as permitted by law.
CHARGES. You will pay us on demand for all charges due under this Agreement that are allowed by law, including, but not limited to: (1) time and usage for the period during which you keep the Vehicle; (b) charges for optional services, if you elect to purchase any; (c) applicable sales use and other taxes; (d) loss of, or damage to the Vehicle, which is included in the cost of repair of the retail value of the Vehicle based on valuation methods accepted by the auto insurance industry on the date of the loss if the Vehicle is not repairable, plus loss of use, diminution of the Vehicle's value caused by damage to it or repair to it, and our administrative fees incurred for processing the claim; (e) all fines, penalties, forfeitures, court costs, towing charges and other expenses involving the Vehicle assessed against us or the Vehicle during your rental, unless these expenses are our fault; (f) all expenses we incur in locating and recovering the Vehicle if you fail to return it or we elect to repossess the Vehicle under the terms of this Agreement; (g) all costs, including pre and post judgment attorney fees, we incur collecting payment from you or otherwise enforcing our rights under this agreement; (h) a 2% late payment fee or the highest amount allowed by law, if lower , on all amounts past due; (i) One and one half percent per month interest, or the maximum amount allowed by the laws of the state where the Vehicle is rented, for monies due but not paid upon return of the Vehicle; (j) Fifty dollars ($50.00) plus $5.00 per mile between the renting location and place where the vehicle is returned or abandoned, plus any additional recovery expenses we incur, and (k) Twenty Five dollars ($25.00) or the maximum amount permitted by law, whichever is greater if you pay us with a check backed by insufficient funds.
DEPOSIT. We may use your deposit to pay any amounts owed to us under this agreement.
BREACH OF AGREEMENT. If you breach this agreement, you will be liable for all damage to, or loss of, the Vehicle caused by your breach, unless otherwise provided by law.
MODIFICATIONS. No term of this agreement can be waived or modified except by a writing that we have signed. If you wish to extend the rental period, you must return the Vehicle to our rental office for inspection and written amendment by us of the due in date or time.
MISCELLANEOUS. No waiver by us of any breach of this Agreement will constituted a waiver of any additional breach or waiver of the performance of your obligations under this agreement. Unless prohibited by law, you release us from any liability for consequential special or punitive damages in connection with this rental or the reservation of a vehicle. If any provision of this Agreement is deemed void or unenforceable, the remaining provisions are valid and enforceable. This agreement constitutes the entire Agreement between you and us. All prior representations and agreements between you and us are merged into this agreement.
RENTAL AGREEMENT VIOLATIONS. You agree to properly operate this vehicle. If any of the following acts are committed, any coverage provided to you will be voided: (a) Operation of the Vehicle by an unauthorized driver; (b) Violation of any provision of this Agreement while operating the Vehicle; (c) Driving while intoxicated or under the influence of drugs, alcohol or other substances which would impair driving ability; (d) Reckless driving of the Vehicle to include, among other things, off regularly maintained roadways, to carry hazardous or explosive substances, to carry hazardous waste of any kind, to transport weight in excess of the vehicle's maximum payload capacity, where insufficient clearance or height or width exists, improper loading; (e) Transporting more passengers than number of seat belts or transporting passengers outside of the passenger compartment; (f) Using the Vehicle to participate or act or assist in any activity that violates any law, rule, or regulation; (g) Using vehicle to carry persons or property for hire; (h) Using Vehicle to engage in an organized or any other speed contest; (f) Using Vehicle to tow or push any other vehicle, trailer or other object; (j) Operation of Vehicle by person who has used false or misleading information to obtain the Vehicle; (k) Operating the Vehicle outside the continental United States and Canada; (l) Leave the Vehicle and fail to remove the keys or close and lock all doors, windows, and the trunk and the vehicle is stolen.